Event Planners — AI Front Office

Corporate event in 6 weeks. They needed a quote. You got the lead.

Event inquiries come with tight timelines and big budgets. Our AI captures the event type, date, headcount, and vision — booking the discovery call before the prospect moves on to the next planner on their list.

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Lead captured 24/7/ Event brief logged/ Discovery call booked

EVENT PLANNING RECEPTIONIST

● Live — new inquiry intake active

2:41 PM
We need someone to coordinate our company holiday party for 200 people. We're thinking late November. Are you available?
Late November is a popular window — let me check. Can you tell me a bit more about the vision? Indoor/outdoor, do you have a venue in mind, or are you looking for venue sourcing as well?
We're open on venue. Budget is around $30,000 all in. We want something upscale but fun.
Type a message▌

Booking in seconds · powered by Anchor Co Media

/// The real cost

"An event planner who doesn't respond to a $30,000 inquiry within the hour loses it to whoever does."

Corporate event RFPs go to 3 planners. The one who responds first gets the discovery call. The one who gets the discovery call closes 60–70% of the time. Not being first doesn't mean losing on price — it means never getting the chance to be in the conversation.

/// What it does

Every inquiry becomes.
a booked discovery call.

No missed inquiries. No cold leads. No competitor landing the contract because they responded and you didn't.

[ 01 ] 📝
Event Brief Capture

Date, headcount, budget, venue — captured before the first call.

Date, headcount, budget, venue preference, theme, catering needs, A/V requirements — everything the first proposal needs, captured before the first call.

[ 02 ] 📅
Discovery Call Booking

Discovery call booked live — calendar invite sent automatically.

The AI books the discovery call live — confirming time, sending a calendar invite, and sharing your intake questionnaire automatically.

[ 03 ] 💰
Budget Pre-Qualification

Minimum engagement surfaced early — so you only meet with qualified leads.

The AI surfaces your minimum engagement size early — so you spend time on qualified leads and your discovery calls convert at a higher rate.

[ 04 ] 🔁
Vendor Coordination Follow-Up

Timeline checklist sent. 30/60/90-day follow-ups handled automatically.

After booking, the AI sends a timeline checklist and follows up at 30/60/90 days pre-event — keeping clients confident and reducing last-minute scrambles.

/// The setup

Live in 48 hours.

[ STEP 01 ]

Train it on
your business

We configure the AI with your event types — corporate, wedding, social, nonprofit — your budget minimums, vendor network, and discovery-call availability so every inquiry is handled exactly as you would.

[ STEP 02 ]

Wire it to your
inquiry form

Forward your inquiry form or add our chat widget to your website. No hardware, no installs — live in minutes. Works with your existing calendar and CRM.

[ STEP 03 ]

Every call wins.

You get a complete brief: contact, event type, date, headcount, budget, venue preference, and vision notes — plus a confirmed discovery call — before you ever pick up the phone.

/// Simple pricing

One flat monthly rate.
No per-call fees.

Every inquiry captured, every discovery call booked — for one predictable monthly cost that pays for itself with a single corporate event. See the full breakdown on our pricing page.

View pricing