Physical Therapists — AI Front Office

Surgeon cleared them Friday. They called Monday. You got the intake.

Post-op patients, sports injuries, and chronic pain referrals all have one thing in common: they need to start NOW. Our AI captures the referral, diagnosis, and insurance — scheduling the eval before another clinic gets there first.

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Referral captured same-day/ Insurance + diagnosis logged/ Eval scheduled instantly

PHYSICAL THERAPY RECEPTIONIST

● Live — new patient intake active

8:17 AM
My orthopedic surgeon just cleared me for physical therapy after my knee surgery. Can I schedule an initial evaluation?
Absolutely — congratulations on the clearance. Do you have your surgical notes or referral order? And what insurance are you using? I want to make sure we're in-network for you before we book.
I have a referral from Dr. Martinez. Insurance is BlueCross PPO.
Type a message▌

Booking in seconds · powered by Anchor Co Media

/// The real cost

"The patient cleared for PT on Friday wants to start Monday. Whoever answers Monday morning gets 12 weeks of visits."

Post-op referrals don't shop around — they call the PT on the surgeon's list. If that clinic's voicemail picks up, they call the second name. Your window is the first 24 hours after clearance. Miss that window and you've lost a 12-week patient relationship before it started.

/// What it does

Every referral becomes.
a scheduled eval.

No voicemail. No missed referrals. No competing clinic getting the patient because they answered and you didn't.

[ 01 ] 📋
Referral + Insurance Intake

Referring physician, diagnosis code, insurance — captured upfront.

Referring physician, diagnosis code, insurance carrier, and authorization status — captured upfront so billing is clean and the first visit is billable.

[ 02 ] ⚕️
Condition Triage

Post-surgical, sports injury, chronic pain — routed to the right specialist.

Post-surgical, sports injury, chronic pain, or neurological — the AI routes each referral to the right specialist and sets the right session length.

[ 03 ] 📅
Eval Scheduling

Initial eval, follow-ups, home exercise check-ins — booked from the first call.

Initial eval, 60-minute follow-ups, and home exercise check-ins — the AI books the whole care plan sequence from the first call.

[ 04 ] 📊
Progress Follow-Up

Between sessions, your AI checks in so patients stay the course.

Between sessions, the AI checks in on pain levels and home exercise compliance — keeping patients engaged and reducing drop-off before discharge.

/// The setup

Live in 48 hours.

[ STEP 01 ]

Train it on
your practice

We configure the AI with your service types — post-surgical, sports injury, chronic pain, neurological — your service area, referral protocols, and co-pay structure so every intake is accurate from day one.

[ STEP 02 ]

Wire it to your
referral line

Forward your referral line or add our chat widget to your intake form. No hardware, no installs — live in minutes. Works with your existing number and scheduling system.

[ STEP 03 ]

Every call wins.

You get a complete intake record: patient name, referring physician, diagnosis, insurance carrier, authorization status, and a confirmed eval — before you ever call them back.

/// Simple pricing

One flat monthly rate.
No per-call fees.

Every referral captured, every eval booked — for one predictable monthly cost that pays for itself with a single 12-week patient relationship. See the full breakdown on our pricing page.

View pricing